File Closing Procedures Checklist – Internal Document
_____ Complete original documents concluding matter (Release executed, Dismissal Entry filed, etc.)
_____ Confirm final invoice if paid in full. Be sure to check on all court costs and other expenses.
_____ Return original documents and papers to the client. Note: You may not charge the client for copying any documents you wish to retain for your files.
_____ Copy useful forms for office form file. Do not charge client for copies of file.
_____ Remove duplicates and “clean out” file for storage.
_____ Copy all stored electronic data – including all e-mails – related to client matter to DVD disk to be included with file.
_____ Send closing letter to client.
_____ Calendar future docket dates such as Uniform Commercial Code and judgment renewals.
_____ Send client survey to client.
_____ Enter case into closed file database for future conflicts checks.
_____ Assign date for review/destruction of file. Ask client if s/he prefers to have the file returned or destroyed after the assigned date.